THIS PAGE CONTAINS ALL UPDATES RECEIVED FROM RSA FROM 18/10/2011

SUGGESTED FORMAT FOR RSA BRANCH ANNUAL ACCOUNTS SHEET

Accounts sheet for…………………. Branch for year ending 31 December ………

            Cash in hand as at (previous year end):  £………………….

            Bank account as at (previous year end): £…………………

            Income (example)                                Expenditure (example)

            Subscriptions  =                                    Stationery         =

            Raffles              =                                  Postage            =

            Donations         =                                  Raffle prizes      =

            Annual Dinner   =                                  Welfare            =

            Etc                                                       Donations         =

                                                                        Annual Dinner   =

                                                                        Etc

            Cash in hand at year end:  £ …………………….

            Bank account at year end: £ …………………….

Date: …………………………………

Certified true copy ……………………………………… Signature of Hon Treasurer

                                    Name of Hon Treasurer……………………………………….

Countersigned …………………………………………..

                                    Name and appointment…………………………………………

Comments:

Seen by Corps Accountant…………………………………………………………….

     Note : If anybody needs copy of original email then say so - it may be easier if you need to print any of these forms.

Changes in Email Settings – Effective From 11 November 2011

                                                            ATTACHMENTS TO ABOVE EMAIL ARE NOW SHOWN BELOW

                                                                                                                                    ANNEX C TO

                                                                                                                                    RHQ 0201

                                                                                                                                    DATED 27 OCT 11

67th AGM OF THE RSA – 24 MARCH 2012

CLAIM FOR EXPENSES

(To be submitted at the meeting – or to RHQ by 21 Apr 12)

1.         Name ______________________________________________________

2.         Representing ___________________________________________Branch

3.         Travel:

            a.         Air       From __________________________________________

                                    To ____________________________________________

                                    Return or single _________________________________

                                    Amount claimed £________________________________

            b.         Rail      From __________________________________________

                                    To ____________________________________________

                                    Return or single _________________________________

                                    Amount claimed £________________________________

            c.         Car      From __________________________________________

                                    To ____________________________________________

                                    Return or single _________________________________

                                    Total mileage ___________________________________

                                    Passenger(s) - if claiming give name(s) ______________________________________

                                    Vehicle Registration number ______________________________

            d.         Coach  From __________________________________________

                                     To ____________________________________________

                                     Return or single _________________________________

                                     Amount claimed £ ________________________________

            e.         *Accommodation (I attach receipt) £ ____________________

Notes:

a.       *Refund will only be up to a maximum of £50.00 towards the cost of a room in the Union Jack Club or Victory Services Club.

b.      Accn expense will only be met for those branches based more than 100 miles from London.

c.       Receipts for travel and accn must accompany claims.

4.         It is regretted that claims for meals, newspapers, taxi or car parking fees, plus the London congestion charge cannot be met.

5.         *Name of payee to be entered on the RSA cheque:__________________________________

6.         * Name and address to which the refund of expenses is to be sent:-

            __________________________________________

            __________________________________________

            __________________________________________

            __________________________________________

7.   * Please note that lack of receipts and/or detail at paragraph 5 and 6, will delay the processing of a claim.

                                                                        *  *  *  *  *

8.      I certify that the above details are a true account of my expenses incurred in attending the RSA AGM on 24 Mar 12.

Signature of claimant _________________________________________   Date ________________

                                                                                                                        ANNEX B TO

                                                                                                                        RHQ 0201

                                                                                                                        DATED 27 OCT 11

67th ANNUAL GENERAL MEETING OF THE ROYAL SIGNALS ASSOCIATION

24th MARCH 2012

ATTENDANCE PROFORMA

N.b. To be submitted by Branch or affiliated Assn Secretary

1.         Name of person attending__________________________________________

2.                  Representing ____________________________________________Branch/Assn

       Contact Tel No: _____________________________________

3.         Other branch members attending:-

            _____________________________________________                                         

_____________________________________________                                                                 

_____________________________________________                             

_____________________________________________                             

4.         Points for Agenda or Any Other Business: (must be with RHQ by 1 Mar 12)

            (n.b. points which propose changes to Association Rules must be received by 1 Feb 12)

            __________________________________________________________________________________                            __________________________________________________________________________________                __________________________________________________________________________________                __________________________________________________________________________________

            __________________________________________________________________________________

            __________________________________________________________________________________

5.         The Chairman’s Curry Supper on Fri 23 Mar 12 is for up to the maximum of TWO representatives from each branch/assn. 

            The person(s) attending the Chairman’s Supper is/are:_______________________________________

                                                                                                ________________________________________

Date _____________________    Signature of Hon Secretary____________________________________

                                    67th ANNUAL GENERAL MEETING

OF THE ROYAL SIGNALS ASSOCIATION

24th MARCH 2012

AGENDA

ITEM 1       -        INTRODUCTION

ITEM 2       -        MINUTES OF THE LAST MEETING

ITEM 3       -        MATTERS ARISING FROM PREVIOUS MINUTES

ITEM 4       -        CHAIRMAN’S REPORT

ITEM 5       -        REPORT BY THE CORPS TREASURER

ITEM 6       -        ELECTION/RE-ELECTION OF OFFICERS

ITEM 7       -        ADMIN OFFICER’S REPORT

ITEM 8       -        RULES

ITEM 9       -        ANNUAL REUNION

ITEM 10      -        WELFARE/BENEVOLENCE

ITEM 11      -        FUTURE DATES

ITEM 12      -        AOB:

ITEM 13      -        NEXT MEETING

ITEM 14      -        ADDRESS ON THE SERVING CORPS

FOR THE BENEFIT OF THE MINUTES RECORDERS, MEMBERS WISHING TO ADDRESS THE MEETING, ON ANY POINT, ARE ASKED TO STATE THEIR NAME AND BRANCH.

  ROYAL SIGNALS ASSOCIATION

RHQ  0201

See Distribution                                                                        27 October 2011

67th ANNUAL GENERAL MEETING OF THE ROYAL SIGNALS ASSOCIATION

SATURDAY 24th MARCH 2012

General.

1.      The 67th RSA AGM will be held in the Carisbrooke Hall of the Victory Services Club, 63/79 Seymour Str, London W2 2HF on Sat 24 Mar 12. A map showing the location is attached.

2.  The purpose of this letter is to provide addressees with as much information as possible and to ask for returns to be made to Assn HQ showing everyone who plans to attend.  Early and detailed replies by 1 Mar 2012 will be most helpful and much appreciated. NIL returns are required.

Programme.

3.  Timings are as follows:

            a.  0930 - 1030 hours   -           Assemble.  Coffee.

            b.  1030 - 1300 hours  -           AGM.

            c.  1300 hours              -           Buffet lunch and bar open.

                                                            The Association must clear the room by 1400 hours.

Agenda.

4.  The agenda for the meeting is attached at Annex A.

5.  Any matter, which branches wish to raise in respect of any agenda item, including “Any Other Business”, must be received in Assn HQ by 1 Mar 12, to allow time for addressing.  All items must be accompanied by a full description of the subject to be discussed or resolved.  Any proposal, which affects Association Rules, must be received by 1 Feb 12, in order to allow time for circulation to all branches for their information.  Matters raised from the floor of the meeting without the above prior notification may not be addressed.

Attendance.

6.  There is no limit as far as attendance is concerned and all members who are able to attend will be very welcome.  Indeed the Rules of the Association require at least 50% of Branches are present in order to achieve the necessary quorum and therefore it is very much hoped that the meeting will be well supported.

7.  While there are no restrictions on the number of members who may attend, expenses will be allowed in respect of 1 member per branch only.  These expenses are described at para 10.

Attendance proformas.

8.  Attached to this letter at Annex B, is a proforma, which must be completed by everyone who plans to attend (branches with more than one member attending may enter all names on one form).  Amendments can be made up to the week before the meeting, but the information contained in the proforma is used to calculate the seating and catering requirements.  It is therefore particularly important that the proformas are completed and returned on time (by e-mail is acceptable).

9.  Branch Secretaries are asked to consolidate and return attendance proformas to Association HQ by 1 Mar 12.  If a branch cannot be represented, a NIL RETURN should be submitted.

Expenses.

10.  The following expenses will be refunded for ONE member per branch only:

a.  Return rail or coach or air fare at cheap day/economy rate.  Savings may be made by booking in advance and those travelling by rail should take maximum advantage of such offers. Under no circumstances will the cost of a “Standard Open return”, two x single journeys or other expensive alternative tickets be met. Or:-

b.  Motor mileage at the public transport rate as published at the time of the meeting.  The journey should be by the shortest route.  Car parking and taxi fees, plus the London congestion charge will not be met.

            c.  Vehicle passenger allowance for one passenger only at the rate as published at the time of     the meeting.

d.  For those branches more than 100 miles from London:- Overnight accommodation for the night of Fri 23 Mar only. The refund will be up to a maximum of £50.00 towards the cost of a room in the Union Jack Club and the Victory Services Club.  Early booking of accommodation is strongly recommended.  Tel numbers for accommodation are: Union Jack Club (Waterloo) 0207-928-4814.  Victory Services Club 0207-723 4474. * N.B. only the maximum of £50.00 will be repaid, even if a double room is booked due to no single rooms being available. Receipts are required in support of all claims.

11.  It is regretted that the repayment of expenses cannot be extended to more than one member from each branch, but in keeping with tradition, morning coffee and a buffet lunch will be provided free of charge for everyone who attends. N.B. Claims will only be met if prior notification of attendance at the AGM is given to Assn HQ. Due to several spurious claims being submitted previously, travel and accn receipts must accompany all claims.

12.  The form at Annex C must be used when claiming expenses.  The Corps Accountant will refund expenses by cheque upon receipt of the necessary claim form after the meeting.  Claim forms may be handed in at the meeting or sent to Association afterwards, they should not be sent to Assn HQ before the meeting.

13.  Curry Supper. The Chairman of the Royal Signals Association cordially invites each branch to send up to a maximum of TWO representatives to an informal curry supper in the Victory Services Club on Fri 23 Mar 12 assembling at 1900 hours.  The name of the branch representative(s) should be indicated on Annex B. It is regretted that, due to the size of the room, there is a cap on the numbers attending, hence only up to two representatives from each branch.

Original signed

I N GREIG

Major (Retd)

Assistant General Secretary

Distribution:

Action:

Hon Secretary of all RSA Branches and associations affiliated to the Royal Signals Association

RSA Central Committee members:-

Col DG Halstead, Regimental Colonel                                                  

Col A C C Lapsley QVRM TD DL, Col TA

Col (Retd) T W Canham, General Secretary

Mr W P Craig, Area Representative for N Ireland

Lt Col R F Rutherford, Area Representative for Scotland

Mr K Bates, Area 1(South) Representative

Mr R Jeffery, Area 1 (North) Representative

Col I Thompson TD, Area 2 Representative

Mr T E Holyoake, Area 3 Representative

Mr S M Bland, Area 4 Representative

Lt Col J M Ross, Area 5 Representative

WO1 (RSM) A McBean, Corps RSM

WO1 (RSM)M Darby, RSM 11 (RSS) Sig Regt

Information:

Assistant General Secretary – for Master of Signals’ diary

Chairman, Royal Signals Association

Signal Officer in Chief (Army)

Commanding Officer 11 (RSS) Signal Regiment

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