Dear Lyn


Lovely speaking to you again earlier this afternoon. I have asked the Mercure York Fairfield Manor Hotel to continue holding the space for your event. Please do contact me following the meeting on 12th October to confirm how you would like to proceed as we are currently holding the space with the hotel. If you would like to reserve the venue then I will confirm the booking with the hotel and they will then contact you directly regarding deposit/contract and payment information.


In addition to the venue finding service, we also offer a range of additional free support services which may find useful. I have outlined everything below:


Discounts on Delegate Rail Travel

We have a well-established relationship with Virgin Trains East Coast and on larger conferences can negotiate up to 20% discounts off delegate rail tickets. The discount would be applicable for travel from any destination covered by the Virgin East Coast Main Line train service.


Assistance with Partner & Social Programmes

There are a wealth of things to see and do in York including our world famous attractions, award–winning restaurants and fabulous shopping.  We will help you plan bespoke partner and social programmes to ensure your delegates have a memorable time during their stay.


20 % Delegate Discount off the York Pass – The official city sightseeing pass

If you would prefer to offer the delegates individual entry to a multitude of York city centre and beyond York attractions, rather than arranging one or two main group activities for the majority of the delegates then we can set up a 20% discount off one, two and three day York Passes. The delegates would be able to purchase the pass online on the website with a special promo code to obtain the pass at a reduced rate.


Supplies of Delegate Literature & Information 

From maps and guides for delegate packs to images and video content, we have a comprehensive selection of information and literature to help you promote your event successfully and ensure your delegates can find their way around the city with ease.


In addition to this we can also provide images and videos to include in your bid document.  To download images of the city free of charge please register using the link below


We would be delighted to host the 16 Signal Regiment Reunion here in York and are really keen to support you in winning the bid for this event. If there is anything at all we can do to help you in compiling the bid, then please don’t hesitate to contact me. 


If you do have any questions in the meantime then please do contact me by email or on 01904 550080.


I look forward to hearing from you further.


Kindest regards,